VLMS Global Consulting Inc. ("VLMS", "HRMS Insights", "we", "our", or "us") is committed to protecting the privacy of the business professionals who interact with our publishing platform.

This Privacy Policy explains how we collect, use, disclose, store and safeguard information when you visit www.hrmsinsights.com, access our content, register for webinars or events, subscribe to newsletters, complete online forms or otherwise interact with HRMS Insights.

HRMS Insights is a business-to-business digital publishing platform focused on Human Resources, Human Capital Management, Workforce Technology, Artificial Intelligence, Payroll, Talent Acquisition, Employee Experience and related enterprise technologies.

This Privacy Policy applies only to HRMS Insights and the services operated by VLMS Global Consulting Inc. It does not apply to websites or services operated by third parties, even where those services are linked from our website.

By using HRMS Insights, you acknowledge that you have read and understood this Privacy Policy.

1. Who We Are

HRMS Insights is a digital publishing platform owned and operated by VLMS Global Consulting Inc.

Our platform publishes industry news, editorial articles, whitepapers, research reports, webinars, virtual events, case studies and other educational resources intended for business professionals and enterprise decision-makers.

Some content is produced by HRMS Insights, while other content is developed in collaboration with technology vendors, software providers and commercial partners.

Throughout this Privacy Policy:

• "HRMS Insights" refers to the publishing platform.
• "VLMS Global Consulting Inc." is the legal entity responsible for operating the platform and processing information collected through it.

2. Scope of this Privacy Policy

This Privacy Policy applies to information collected through:

• the HRMS Insights website;
• landing pages operated by or on behalf of HRMS Insights;
• downloadable reports, whitepapers and guides;
• webinars and virtual events;
• newsletters and email communications;
• online registration forms;
• surveys and research programmes;
• marketing campaigns;
• social media channels operated by HRMS Insights; and
• any other services that expressly reference this Privacy Policy.

This Privacy Policy does not apply to third-party websites, products or services that maintain their own privacy policies. We encourage you to review the privacy practices of those organisations before providing your information.

3. Our Business Model

HRMS Insights is an independent business-to-business publishing platform.

Our purpose is to provide business professionals with educational resources, market research, expert insights and information about enterprise technologies.

The content available through HRMS Insights falls into two categories:

Editorial Content

Editorial content is produced independently by HRMS Insights and is intended to educate, inform and support business professionals.

Sponsored Content

Some resources—including whitepapers, research reports, webinars, virtual events, case studies and other educational materials—are sponsored by third-party organisations.

Where content is sponsored, the sponsoring organisation is identified on the applicable registration page.

If you choose to access sponsored content, the business contact and professional information you provide may be shared with the identified sponsor so they can:

• provide the requested resource;
• follow up regarding that resource;
• communicate regarding products or services related to the topic of interest; and
• invite you to future business communications that may be relevant to your professional interests, subject to applicable law.

Once your information has been shared with a sponsor, the sponsor becomes independently responsible for its own processing activities under its own Privacy Policy.

HRMS Insights does not control how sponsors process information after it has been shared, and we encourage you to review each sponsor's Privacy Policy before registering for sponsored content.

4. Information We Collect

HRMS Insights primarily collects business contact and professional information rather than personal consumer information.

The information we collect depends on how you interact with our platform.

Information You Provide

When you register for content, subscribe to communications, attend an event or otherwise interact with HRMS Insights, we may collect information including:

• Full name
• Business email address
• Business telephone number
• Company name
• Job title
• Department
• Industry
• Company size
• Country
• State or region
• Professional interests
• Responses submitted through registration forms
• Information relating to business requirements, purchasing priorities or technology interests
• Any other information you voluntarily choose to provide.

We encourage users to provide business contact information only.

Please do not submit sensitive personal information—including government-issued identification numbers, financial account information, health information, biometric information or other sensitive categories of information—unless specifically requested for a legitimate business purpose.

5. Information Collected Automatically

When you visit HRMS Insights, certain technical information is collected automatically to help us operate, maintain and improve our platform.

This information may include:

• IP address;
• browser type and version;
• operating system;
• device type;
• referring website;
• pages visited;
• content downloads;
• date and time of access;
• session duration;
• approximate geographic location derived from your IP address;
• cookie identifiers; and
• other technical information relating to your interaction with our website.

This information is generally used to:

• operate and secure our platform;
• improve website functionality;
• understand how visitors interact with our content;
• analyse website performance;
• identify technical issues; and
• improve the overall user experience.

Additional information regarding our use of cookies is available in our Cookie Policy.

6. How We Use Your Information

HRMS Insights uses the business contact and professional information we collect to operate our publishing platform, deliver requested resources, improve our services and support legitimate business activities.

Depending on how you interact with HRMS Insights, we may use your information to:

• provide access to reports, whitepapers, webinars, research, newsletters and other resources you request;
• register you for webinars, virtual events and industry programmes;
• respond to enquiries and provide customer support;
• communicate with you regarding resources, events or services that may be relevant to your professional interests;
• improve our website, content, products and services;
• personalise your experience based on your interactions with HRMS Insights;
• analyse website usage and engagement trends;
• maintain the security, integrity and performance of our systems;
• detect, investigate and prevent fraud, abuse or unlawful activity;
• maintain records relating to registrations, communications and business transactions;
• comply with applicable legal, regulatory and contractual obligations; and
• administer our business and publishing operations.

Where required by applicable law, we rely on an appropriate legal basis for processing information, including consent, contractual necessity, legitimate interests or compliance with legal obligations.

We do not use your information to make solely automated decisions that produce legal or similarly significant effects concerning you.

Where appropriate, HRMS Insights may use AI-assisted technologies to improve operational efficiency, website functionality, analytics, content recommendations and customer support. These technologies are used to support our business operations and are not used as the sole basis for decisions that materially affect individuals.

7. Marketing Communications

HRMS Insights communicates with business professionals regarding educational resources, industry developments, events and related business topics.

Depending on your interaction with us and applicable law, we may contact you by:

• email;
• telephone;
• SMS or other messaging services where appropriate; or
• other business communication channels.

Communications may include:

• newsletters;
• research reports;
• whitepapers;
• webinar invitations;
• event invitations;
• editorial updates;
• sponsored content;
• survey invitations;
• industry insights; and
• information about products or services relevant to your professional interests.

You may opt out of receiving marketing communications from HRMS Insights at any time by:

• selecting the unsubscribe option included in our emails;
• following the instructions contained within the communication; or
• contacting us using the details provided in this Privacy Policy.

Please note that opting out of communications from HRMS Insights does not automatically unsubscribe you from communications sent by organisations that previously received your information in connection with sponsored content you requested. Those organisations maintain their own marketing preferences and privacy practices.

8. Cookies and Similar Technologies

HRMS Insights uses cookies and similar technologies to ensure our website functions properly, improve performance and better understand how visitors interact with our content.

Cookies are small text files placed on your device when you visit a website. They enable websites to recognise your browser and remember certain information about your visit.

We use the following categories of cookies:

Essential Cookies

Essential cookies are necessary for the operation and security of our website.

These cookies support functions such as:

• website navigation;
• secure access;
• session management; and
• form functionality.

Because these cookies are necessary for the operation of the website, they cannot be disabled through our cookie preference tools.

Functional Cookies

Functional cookies remember choices you make during your visit, helping provide a more consistent and personalised browsing experience.

Examples include language preferences and other website settings.

Analytics Cookies

Analytics cookies help us understand how visitors use our website.

These cookies allow us to analyse:

• visitor numbers;
• page views;
• content downloads;
• navigation patterns;
• website performance; and
• overall engagement.

Analytics information is generally aggregated and used to improve our website and services.

Advertising and Marketing Cookies

Where applicable, advertising and marketing cookies help us measure the effectiveness of campaigns, understand engagement with sponsored content and improve our publishing activities.

Where required by applicable law, non-essential cookies will only be used after obtaining the necessary permissions.

You may manage cookie preferences through your browser settings or other available cookie controls.

Additional information regarding our use of cookies is available in our Cookie Policy.

9. Sharing Your Information

HRMS Insights shares information only where necessary to operate our publishing platform, deliver requested services, support sponsored content programmes or comply with applicable legal obligations.

We do not disclose information to unrelated third parties for purposes inconsistent with this Privacy Policy.

Information may be shared with the following categories of recipients.

Content Sponsors

Where you register for sponsored content, webinars, virtual events or other sponsored resources, your registration information may be shared with the organisation identified as the sponsor of that content.

The information shared will generally be limited to the information collected through the applicable registration form.

Sponsors may use that information to:

• provide the requested resource;
• respond to your enquiry;
• communicate regarding the requested content;
• discuss products or services relevant to the topic of interest; or
• invite you to future business communications where permitted by applicable law.

Once information has been shared with a sponsor, that organisation becomes independently responsible for its own privacy practices and processing activities.

The sponsor's use of your information is governed by its own Privacy Policy, not this Privacy Policy.

Service Providers

HRMS Insights works with carefully selected service providers that support the operation of our business.

These providers may assist with:

• website hosting;
• cloud infrastructure;
• customer relationship management systems;
• webinar platforms;
• email communications;
• data storage;
• customer support;
• fraud prevention;
• security monitoring; and
• other operational services.

These providers process information only on our behalf and under contractual obligations requiring appropriate confidentiality and security.

Business Partners

We may work with business partners to develop or deliver joint research, webinars, surveys, events or educational programmes.

Where information is shared as part of a jointly delivered programme, the participating organisations will be identified on the relevant registration page.

Legal Requirements

We may disclose information where necessary to:

• comply with applicable laws or legal processes;
• respond to lawful requests from public authorities;
• enforce our agreements;
• protect our legal rights;
• investigate suspected fraud or security incidents; or
• protect the rights, property or safety of HRMS Insights, our users or others.

Corporate Transactions

If VLMS Global Consulting Inc. is involved in a merger, acquisition, restructuring, financing or sale of all or part of its business, information covered by this Privacy Policy may be transferred as part of that transaction, subject to applicable legal requirements.

10. International Data Transfers

HRMS Insights operates internationally and may engage with business professionals, customers, sponsors, service providers and business partners located in different countries.

As a result, business contact and professional information collected through HRMS Insights may be transferred to, stored or processed outside your country of residence, including in the United States and other jurisdictions where we or our service providers operate.

Where required by applicable law, we implement appropriate safeguards designed to protect information transferred across international borders.

11. Data Retention

We retain business contact and professional information only for as long as reasonably necessary to fulfil the purposes described in this Privacy Policy, comply with applicable legal obligations, resolve disputes and enforce our agreements.

Retention periods vary depending on the nature of the information and the purpose for which it was collected.

Examples include:

When information is no longer required, it is securely deleted, anonymised or otherwise disposed of in accordance with our internal retention procedures.

12. Your Privacy Rights

Depending on your location and the laws applicable to your information, you may have certain privacy rights.

These rights may include the ability to:

• request access to information we hold about you;
• request correction of inaccurate or incomplete information;
• request deletion of your information where applicable;
• request restriction of certain processing activities;
• object to certain processing activities where permitted by law;
• request a copy of your information where applicable;
• withdraw consent where processing is based on consent;
• opt out of marketing communications; and
• lodge a complaint with the appropriate supervisory authority where applicable.

Before responding to certain requests, we may ask you to verify your identity to protect your information and the privacy of others.

We respond to valid requests within the timeframes required by applicable law.

Additional Rights for California Residents

Where applicable, California residents may have additional rights under the California Consumer Privacy Act (CCPA), as amended by the California Privacy Rights Act (CPRA), including the right to:

• know the categories of information collected about them;
• request access to their information;
• request correction of inaccurate information;
• request deletion of their information;
• opt out of the sale or sharing of personal information where such rights apply; and
• exercise their rights without unlawful discrimination.

Additional Rights for Individuals in the European Economic Area, the United Kingdom and Switzerland

Individuals located in the European Economic Area, the United Kingdom or Switzerland may have additional rights under applicable data protection laws, including rights relating to access, rectification, erasure, restriction of processing, data portability and objection to processing.

Additional Rights for Individuals in India

Individuals located in India may have rights under the Digital Personal Data Protection Act, 2023, including rights relating to access, correction, erasure, withdrawal of consent and grievance redressal, subject to applicable law.

13. Data Security

Protecting information entrusted to us is important to HRMS Insights.

We maintain administrative, technical and organisational safeguards designed to protect business contact and professional information against unauthorised access, disclosure, alteration, misuse or destruction.

These safeguards may include:

• encryption of information in transit where appropriate;
• role-based access controls;
• authentication and identity management procedures;
• network and infrastructure security controls;
• system monitoring;
• regular software maintenance and security updates;
• secure hosting environments;
• confidentiality obligations for employees and authorised contractors; and
• contractual safeguards with service providers that process information on our behalf.

Access to business contact and professional information is limited to authorised personnel and service providers with a legitimate business need.

Although we implement reasonable safeguards, no method of electronic transmission or storage is completely secure. Accordingly, we cannot guarantee absolute security.

14. Children's Privacy

HRMS Insights is intended exclusively for business professionals and organisations.

Our website and services are not directed to children, and we do not knowingly collect information from individuals who are below the age at which they may lawfully provide consent under applicable law.

If we become aware that information relating to a child has been collected inadvertently, we will take reasonable steps to delete that information.

15. Third-Party Websites

HRMS Insights may contain links to third-party websites, applications or services provided for your convenience.

Those websites operate independently and maintain their own privacy practices.

This Privacy Policy applies only to HRMS Insights and does not apply to any third-party website or service.

We encourage you to review the privacy policies of any third-party websites before providing your information.

16. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our business operations, services, technology, legal obligations or industry practices.

When changes are made, we will revise the Last Updated date appearing at the beginning of this Privacy Policy.

Where required by applicable law, we will provide additional notice before material changes become effective.

Your continued use of HRMS Insights following the publication of an updated Privacy Policy constitutes acceptance of the revised Privacy Policy to the extent permitted by applicable law.

17. Contact Us

If you have any questions about this Privacy Policy, our privacy practices or the way we process information, or if you wish to exercise any applicable privacy rights, please contact us.